1. Who are we?
In The Pocket is responsible for processing your data. This means that we determine the purposes and means (or the “why” and “how” questions) for processing your data. For questions concerning the processing of your data, you can always contact us via the following contact details:
- By mail: In The Pocket, Sassevaartstraat 46/401, 9000 Ghent, Belgium
- By email: [email protected]
- By telephone: +32 (0)9 234 34 25
2. Which data do we collect from you?
Hereunder we clarify which data we can process about you depending on the relationship you have with In The Pocket. Depending on the situation, we will not necessarily process all of the data mentioned below.
Users of the Website
- electronical identification data: IP address
Since we rely on the use of cookies for processing the above mentioned data, pleaserefer to our Cookie Statement for more information.
3. For which purposes do we collect your data and on which legal basis?
General
We only process your data for legitimate purposes, and it will always be processed according to the grounds for processing as listed in the European General Data Protection Regulation (GDPR). Hereunder we clarify on which legal grounds we process your data depending on your relationship with In The Pocket.
When we process your data on the basis of your consent, you may withdraw this consent at any time by contacting us. We request that you always confirm an orally expressed withdrawal of consent in writing (by email or letter).
When we process your data on the basis of our legitimate interests, we will limit the effects that this may have on your privacy by minimising our use and establishing appropriate access and security safeguards in order to prevent unauthorised use. Moreover, you have at any time the right to object against the processing of your data that is based on our legitimate interests.
Users of the Website
We may process your data based on your prior consent. This is for example the case when you agree with the usage of marketing and tracking cookies.
We may process other data, such as data of essential cookies and functional cookies. The use of essential and functional cookies does not depend on your consent. Essential cookies are, for purely technical reasons, necessary to make the communication between your device and the Website possible. Functional cookies are necessary in order for the Website to function properly. More information can be found in our Cookie Statement.
4. From whom do we receive your data?
We obtain your data directly from you.
5. How long do we store your data?
Your IP address will be stored for less than 24 hours.
6. Storage location & security of your data
We mainly store your data on externally hosted IT systems. We partly outsource the storageof your data to specialised third parties. These external service providers act as “processors” on our behalf (see title 7).
We and our processors have taken the necessary physical and appropriate technical and organisational (precautionary) measures in order to secure your personal data against any form of unlawful processing.
7. Which data do we transfer to third parties or third countries?
We will not share your data with third parties (except our processors) for commercial reasons without your consent. Furthermore will can share your data with third parties if when we are required to do so by law, if this is necessary for the purposes for which the data was collected or when this is necessary for providing you with our products and services as a digital products studio.
As mentioned under title 6, we have engaged external service providers, so-called “processors”, to support our business operations. These external service providers perform certain processing activities on your data on our behalf. We will only share your data with these external service providers insofar this is necessary for the purposes for which it was collected. These “processors” cannot use your data for any other purposes. In addition, they are contractually bound to ensure the confidentiality of your data. To guarantee the aforementioned commitments, we have concluded so-called “data processing agreements” with these parties.
Your data might be processed outside the EEA. Your data will only be transferred to third parties located in countries outside of the EEA of which the European Commission has decided that they ensure an adequate level of protection of your data, or when other measures have been taken to ensure the lawful processing of your data in these third countries.
Your data will be shared with Cloudflare, as we use their services to detect malicious visitors to our website.
8. What are your rights as a data subject?
At any time you can manage your data that was collected by In The Pocket, by exercising your rights as a data subject.
You have the following rights:
Right of access and copy
You have the right to access your data and to obtain a copy of it.
Right to rectification
You have the right to obtain rectification of inaccurate data that concerns you.
Right to erasure (“right to be forgotten”)
You have the right to request that we erase your data without unreasonable delay.
Right to restriction of processing
You have the right to restrict the processing of your data. In this case the processing will be temporarily ceased until there is, for example, certainty about the correctness of the data.
Right to object
You have the right to object against the processing of your data that is based on our legitimate interests. You can exercise this right on grounds relating to your particular situation. In this case we need to cease the processing, unless we can demonstrate compelling legitimate grounds to continue processing your data.
You can, regardless of the legal basis upon which the processing is based, always object against the use of your data for direct marketing, after which we are obliged to stop processing for these purposes.
Right to data portability
You have the right to receive the data, which you provided to us, in a structured, commonly used and machine-readable format. This makes it easy for you to transfer your data to another organisation.
You also have the right to request us to directly transfer your data to another organisation.
However, the exercise of the above rights is subject to certain limitations, as provided in the GDPR and further specified in other applicable laws and regulations.
9. How can you exercise your rights?
If you would like to exercise one of the rights described above, please contact us via the contact details provided under title 1 and repeated under title 9 (by mail, email or telephone).
When you submit a request to exercise your rights, we will first of all verify your identity by requesting a copy of your identity card. We do so in order to prevent your data from falling into the wrong hands. In this event we ask you to cross out the irrelevant information on your identity card, such as your citizen number and photo.
Exercising your rights is in principle free of charge. If your request appears to be manifestly unfounded or excessive (in particular because of its repetitive character), we may charge you a reasonable fee in order to cover our own administrative costs. In such cases, however, we may also simply refuse to act on your request. You will then be notified of the reasons for this refusal.
In each case, we will notify you within a period of 4 weeks (for simple requests), or 3 months (for complex or frequent requests) of the response to your request.
10. What are your options for filing a complaint?
Despite all of our efforts to protect your privacy and to comply with the relevant legislation, it is possible that you may not agree with the way in which In The Pocket processes your personal data.
Naturally, in that case you may always contact us, but you also have other possibilities for filing a complaint.
In first instance, we hereby repeat how we you can reach us:
- By mail: In The Pocket, Sassevaartstraat 46/401, 9000 Ghent, Belgium
- By email: [email protected]
- By telephone: +32 (0)9 234 34 25
In addition, you can always file a complaint with the supervisory authority, which you can contact via the contact details below:
Data Protection Authority
Drukpersstraat 35, 1000 Brussels
Tel: +32 (0)2 274 48 00
Fax: +32 (0)2 274 48 35
Email: [email protected]
Subsequently, if you have incurred damages, you can also file a claim with the competent court.
For more information concerning complaints and legal recourse, we invite you to consult the following web page of the Data Protection Authority: https://www.dataprotectionauthority.be/.
11. Amendments
We reserve the right to unilaterally modify our Privacy Statement at any time. Each amended version will always be available on the Website and will apply immediately from the moment of publication. The date on which our Privacy Statement was last modified, can be found hereunder.